May the 4th, 2013
1.0. The Society
1.1. The name of the society shall be the Edinburgh University ‘Relief Theatre’ Society, herein referred to as ‘Relief Theatre’.
1.2. The aims of the society shall be:
1.2.1. To educate Edinburgh’s student community in theatre theory and technique through joyful workshops and experimentation.
1.2.2. To provide a forum for people to debate, learn and experiment, open and accessible to all.
1.2.3. To encourage theatre within the community, either through workshops or assisting performance among local Edinburgh groups.
1.3. The society shall abide by any applicable laws, by-laws and guidelines of the Edinburgh University Students’ Association (EUSA) in relation to recognised societies.
1.4. The society believes that discrimination or harassment, direct or indirect, based on a person’s gender, age (except where it relates to licensing laws), race, skin colour, nationality, religious belief, socioeconomic background, disability, HIV status, sexual orientation, gender reassignment, family situation, domestic responsibilities or any other irrelevant distinction, is detrimental to the society, the university and wider society, and will not be tolerated.
1.5. The society has ensured and will continue to ensure that it complies with any relevant data protection legislation.
1.6. This constitution supersedes all previous constitutions. Any retyping of the constitution must be passed by a General Meeting of the company, where the President and Secretary shall sign it as a true and fair record of the current constitution.
1.6.1. EUSA considers the ruling society constitution to be that which is displayed on the Society Profile.
1.7. This society has taken and will continue to take all necessary steps to ensure that our meetings, events, and socials are accessible to all.
1.8. Re-registration of the society must be submitted prior to Week 12 of Semester 2.
2.0. Membership
2.1. Membership shall be open to all matriculated students of Edinburgh University.
2.2. Membership shall be at least 75% matriculated students of Edinburgh University.
2.3. All members who are not matriculated students of Edinburgh University shall pay at least twice the annual subscription.
2.4. All members who are matriculated students of Edinburgh University shall be entitled to stand and to vote in elections.
2.5. All performances the society stages require those involved to be members.
2.6. Proposed projects at the weekly meeting must be put forward by a member.
2.7. Membership entails free access to all regular workshops; however extraordinary workshops may require a small charge to cover additional costs.
3.0. The Committee
3.1. The committee shall be made by the President, the Secretary, the Treasurer, the Projects Manager and the Workshop Coordinator. Between them they shall guide and maintain the aims of the society.
3.1.1. The committee shall be available for discussion, advice, and support regarding all welfare concerns, whether stemming from internal or external factors.
3.1.1. The committee shall be available for discussion, advice, and support regarding all welfare concerns, whether stemming from internal or external factors.
3.2. The President, Secretary and Treasurer of the society shall be matriculated students of Edinburgh University:
3.2.1. The President shall be ultimately responsible for the conduct of the society.
3.2.1.1. Paul is a duck.
3.2.1.1. Paul is a duck.
3.2.2. The Secretary shall be responsible for the administration of the society.
3.2.3. The Treasurer shall be responsible to the President for the finances of the society.
3.2.3.1. The Treasurer shall not run off to Paraguay with our funds.
3.2.3.1. The Treasurer shall not run off to Paraguay with our funds.
3.2.4. The Workshop Coordinator shall be responsible for organising the programme of workshops for the society.
3.2.5 The Projects Manager shall be responsible for supporting all projects.
3.2.6. The President, Secretary, and Treasurer must be assigned to the Society Profile as soon as possible after election.
3.3. All office-bearers shall be subject to election annually at the Annual General Meeting (AGM).
3.3.1. In the event of a committee position becoming vacant, President will call an Extraordinary General Meeting (EGM) to elect a replacement.
3.4. The society’s cheques must require two signatories; one must be the Treasurer and the other President or Secretary.
3.5. The Committee is decided at the AGM by a simple majority vote, conducted by secret ballot.
3.6. Society office bearers will attend annual society training as outlined by the Societies’ Team
4.0. Meetings
4.1. The society shall meet weekly for a workshop and subsequent discussion, open to all.
4.2. All matters proposed to the society shall be discussed publicly, with the discussion and final decision being chaired over by the President.
4.3. All members must receive at least 14 days written notification of the AGM and of elections not held at the AGM:
4.3.1. The AGM of the society must take place between week 7 and week 11 of semester 2.
4.3.2. Motions for consideration must be submitted in advance of the AGM.
4.4. The society shall also inform Societies’ Admin of the date, time and place of the society’s AGM.
4.5. Constitutional amendments shall require a two-thirds majority at a general meeting open to all members; 14 days notice of which shall be given.
4.6. The quorum of a general meeting shall be either twenty percent of the membership, or five people, whichever comes first, in order to validate any decisions/votes made.
4.7. The society has taken and will continue to take all necessary steps to ensure that our meetings, events and socials are accessible to all, irrespective of any disability.
4.8. If the President cannot attend to chair a meeting, they will nominate someone else in their absence to chair the meeting. If the President wishes to take an active, impartial part in a discussion, they will nominate someone else to chair during the discussion.
4.9. The President may call an EGM for matters arising in the course of the year which require consideration by members:
4.9.1. EGM procedure shall follow the form of AGM procedure
4.9.2. All members must receive at least 14 days written/email notification of the EGM.
5.0. Projects
5.1. The society, when it wishes, shall perform or present projects to the community.
5.2. All projects must be proposed at the weekly meetings or general meetings to the society, and will subsequently be discussed.
5.3. All projects must be conducive to the society’s aims.
